Privacy Policy

Information We Collect

Information you give us

When you fill out a form, book a discovery call, or email us, we collect what you choose to share. This usually includes:

• Your name, email address, and phone number
• Your company name and role
• Details about your business, systems, or project that you include in your message

Information collected automatically

When you browse the site, we collect basic usage information, such as the pages you visit, how long you stay, the site that referred you, your browser and device type, and your approximate location based on your IP address.

Cookies

This website is hosted on HubSpot, which uses cookies to understand how visitors use the site and to connect form submissions and meeting bookings with earlier visits. You can block or delete cookies in your browser settings. Some site features, such as forms and scheduling, may not work as well without them.

Please do not send sensitive information (such as passwords, login credentials, financial account numbers, or health information) through our forms. If a project requires access to your systems, we will create a plan with you to do this.

How We Use Your Information

We use the information we collect to:

• Respond to your questions and requests
• Schedule and prepare for consultations
• Provide the services you engage us for
• Send occasional updates or resources, only if you have opted in (you can unsubscribe at any time)
• Understand how the site is used so we can improve it
• Meet our legal and accounting obligations

How We Share Your Information

We do not sell or rent your personal information. We share it only in these situations:

• Service providers. We use trusted tools to run our business, including HubSpot (website, forms, CRM, and scheduling) and our email and calendar providers. They receive only what they need to perform their services.
• Legal requirements. We may disclose information when required by law, court order, or government request, or to protect our rights or the safety of others.
• Business changes. If Vanadium Tech is merged, sold, or reorganized, your information may transfer to the new owner under the same protections described in this policy.

Client Data We Access During Projects

When a client hires us to work in their CRM, website, or other systems, we may have access to information about that client's own contacts and customers. We use that information only to complete the work the client has asked for, follow the client's instructions, and keep it confidential. We do not use it for our own marketing. The client's written agreement with us governs this access.

Data Retention

We keep your information for as long as we need it for the purposes described in this policy, or for as long as we have a business relationship with you.

Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information. No method of sending or storing information online is completely secure, so we cannot guarantee absolute security.

Your Choices and Rights

You can ask us to:

• Tell you what personal information we have about you
• Correct information that is inaccurate
• Stop sending you marketing emails (you can also use the unsubscribe link in any email)

To make a request, contact us using the information below. We will respond promptly and may need to confirm your identity first.

Children's Privacy

This website is intended for businesses and professionals. It is not directed to children under 18, and we do not knowingly collect information from them. If you believe a child has given us personal information, please contact us and we will delete it.

Third-Party Links

Our website may link to other sites, such as LinkedIn or HubSpot. We are not responsible for the privacy practices or content of those sites, and we encourage you to read their privacy policies.

Changes to This Policy

We may update this policy from time to time. When we do, we will post the new version on this page and update the effective date at the top. Your continued use of the site after a change means you accept the updated policy.

Contact Us

If you have questions about this policy or want to make a request about your information, contact: